Speaker Reference Guide

Important Deadlines

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Task Due Date
Sign and return speaker agreement September 13, 2019
Provide speaker biography and headshot September 18, 2019
Make hotel reservations September 16, 2019
Submit PowerPoint presentation September 23, 2019

Symposium Registration

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WorldatWork will provide you with one complimentary full symposium registration, which includes admission to sessions, breakfasts, lunches and receptions. WorldatWork will automatically register you for the symposium once your speaker agreement is received. You’ll get an email confirming your registration.

Biography and Headshot

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Your biography will appear on the symposium website. Please confirm the accuracy of your biographical profile. Send your new or updated biography and professional headshot to Speaker Management by September 23, 2019. Please note, if you spoke at our 2018 symposium and submitted your biography, we will use it for this event unless you have any updates or changes.

Tips for creating a biography:

  • Limit it to 200 words.
  • Include your name, title, company name and description, length of time in your current role, responsibilities/expertise, how your experience relates to the presentation, your prior roles/credentials and your education.
  • Attach your professional headshot in a high resolution .jpg or .png format (minimum resolution: 300 dpi).

Hotel Reservations

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The hotel reservation deadline is September 16, 2019.

If you need to book your own travel book your room using the discount group rates, no later than Monday Sept 16. Please note room block may sell out prior to that date so please book as soon as possible

Lowe’s Philadelphia Hotel Philadelphia, PA
Group rate: $239 plus tax

Speaker Reimbursement Policy

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WorldatWork will book and pay for up to two nights of lodging at the group rate in a designated symposium hotel if you’re a practitioner, an academic or a nonprofit organization representative. Consultants and service providers are not eligible for lodging reimbursement. No other expenses will be reimbursed. Please refer to your speaker email to verify your nights at the hotel.

PowerPoint Presentation

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Access the PowerPoint Template Submit Your Presentation

Submit by September 23, 2019.

Presentation submission guidelines:

  • Submit your presentation in a PowerPoint format and keep the file under 15MB.
  • WorldatWork has prepared a PowerPoint template for you to use.
  • Submission of your presentation grants WorldatWork the nonexclusive right and license to reproduce and distribute presentation materials as part of the symposium program. If you have proprietary material in your presentation that you do not want to be published, create two versions of your PowerPoint presentation. One version should exclude the proprietary information and can be distributed to symposium attendees. The other version should include all information and will only be used to present on site. (Bring this version with you to the symposium on a USB flash drive.)
  • WorldatWork will convert your presentation (the version that excludes proprietary materials) into a PDF handout version and will upload it to the WorldatWork symposium website. Only registered attendees will be able to view and/or print the session handout before the symposium and for several months after the symposium. Please note: As part of our less-paper event initiative, no printed presentations or handouts will be provided on site.
  • All submitted presentations will be preloaded onto the symposium computer located in your session room. We strongly recommend that you bring a backup of your presentation on a USB flash drive.


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WorldatWork will provide standard audio/visual equipment in the session room. If you need any additional equipment, you must submit your requests to Speaker Management by September 23, 2019. All additional audio/visual requests are subject to approval. If you order any additional equipment on site, you will be asked to provide a credit card for payment. Please note that your on-site requests may not be filled due to time constraints.

Symposium Session Room

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All symposium sessions will be held in the Regency Ballroom B.

Symposium Session Time

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Sessions will be 60-75 minutes in duration.

Due to the limited time of each session, please allow no more than five minutes to introduce yourself, your co-presenters and your backgrounds. The attendees are there to hear the content and key applications. Please also allow at least five minutes at the end of your session for questions.

On-site Check-In

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Go to 2M from the Lobby Elevator to the Regency Foyer between 2:00pm-7:00pm on Monday to check in for the event and pick up your name badge. If you are arriving on Tuesday, the check in location will remain the same. 

Suggested Attire

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Business or business casual is the recommended dress for your speaking engagement. Please note, when presenting you will be using a wireless lavalier mic, therefore avoid any jewelry or garments that could interfere with the sound or make it difficult to wear the mic.


Let your contacts know you'll be at the Pay Equity Symposium! These ads and logos can be used in your company newsletter, on your website and in your emails.

Download Ads

Download the Logo



Brand guidelines: Maintain the proportions of the logo. Do not modify the logo in any way such as changing colors or adding any elements to the design. To ensure integrity and visibility, keep enough space around the logo. All logos are property of WorldatWork.

Promote your session at the Pay Equity Symposium as part of your social media strategy. Download and use the following graphic for your posts.

Speaker Social Graphics

Facebook, LinkedIn, Twitter, Instagram


Have Questions?


+1 877 951 9191

USA and Canada

+1 480 951 9191

Other Countries


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